Events And Outreach Intern

Job Description:

The outreach and events intern will manage, coordinate and schedule community events, meetings and program activities as well as produce events from conception to completion. They will also be responsible for collaborating with internal teams and external partners regarding the direction, organization, execution and documentation of community-related strategies and initiatives to strengthen the Arts East New York community.

Responsibilities:

  • Plan, design and produce events
  • Monitor and report on trends within our industry
  • Liaise with clients to identify their needs and to ensure customer satisfaction
  • Propose ideas to improve provided services and event quality
  • Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
  • Ensure compliance with insurance, legal, health and safety obligations
  • Cooperate with marketing and PR to promote and publicize event
  • Proactively handle any arising issues and troubleshoot any emerging problems on the event day
  • Act as the liaison between Arts East New York and our vendors and partners
  • Conduct pre- and post – event evaluations and report on outcomes
  • Research market, identify event opportunities and generate interest
  • Coordinates existing community and signature events as well as other events at various indoor and sites throughout the City
  • Ensure alignment between brand initiatives and community outreach activities
  • Support development of partnership agreements with various third parties
  • Plan and facilitate community outreach meetings
  • Facilitates and coordinates with vendors, tracks receipts and invoices, and works with the Marketing and Special Event team to implement activities
  • Provides administrative support for events and marketing activities
  • Weekend and holiday work will be required at times
  • Create, assemble, and distribute all necessary outreach materials with the Executive Director, identify and establish relationships with local business partners willing to sponsor or donate funds and/or services to Arts East New York
  • Provide support to Executive Director and board members with planning, promoting, and executing Arts East New York fundraising events

Requirements

  • Proven event management experience
  • Impressive portfolio of previously managed events
  • Excellent time management and communication skills
  • Sales skills and ability to build productive business relationships
  • Ability to manage multiple projects independently
  • Interns are expected to work 24 hours per week

To apply, please send a cover letter and resume marked “Events And Outreach Intern” to info@artseastny.org